How to Manage Contractors (and Subbies)

To effectively manage subcontractors (subcontractors) in Sprintsuite, follow these steps:

1. Add the Subcontractor as a Staff Member:

• Set their pay rate to $0 in the pay rate template.
• This allows them to submit timesheets and log their hours without affecting payroll processing.

1. Add the Subcontractor as a Supplier:

• This enables you to issue Purchase Orders (POs) directly to the subcontractor.
• The subcontractor will then submit their invoices based on the PO.
• This ensures that only the PO value and corresponding invoice value are recorded.

1. Avoid Linking to Xero:

• Do not link subcontractors to Xero to prevent their timesheets from being pushed through to payroll.
• This setup keeps their financial records separate while still tracking their work hours.

1. Managing Active/Inactive Subcontractors:

• If a subcontractor is no longer required, deactivate them to prevent unnecessary data entries while retaining their records for future reference.

This method applies to all subcontractors in Sprintsuite. By following this structure, you ensure seamless timesheet tracking, accurate cost management through POs, and proper financial reconciliation without unnecessary payroll complications.